Why Medical Startups Choose Acumatica Cloud ERP

Why Medical Startups Choose Acumatica Cloud ERP

Acumatica’s ERP solution fits the needs of the fast-paced, complex medical startup environment. It was designed to empower users to meet those needs with low maintenance requirements.  With Acumatica ERP you get robust integration capabilities for organizations where compliance, regulations, and vendor relationships must be considered for software selection.

No matter what stage your startup is at, Acumatica offers a wide variety of options that easily scale to fit your business needs. An experienced partner can help by auditing your processes and recommending the right configuration for you. In the medical startup field, you’ll likely need a combination of financials, distribution, manufacturing, and customer relationship management. Here are a few of the features our medical startup companies rave about in their Acumatica system.

Procure-to-Pay Process

Managing vendor relationships, supplier bids, contracts, vendor quality issues, returns, and accounts payable processes are crucial and can make or break your startup without the right business software. Make sure your system gives you advanced visibility into every stage of your purchasing process, or you risk running behind on your operations – meaning that the hospitals, patients, and clinics that rely on your product may run behind, as well.

Acumatica’s procure-to-pay automation process help to streamline everything, minimizing delays, improving cashflow, and increasing the value of your business. The procure-to-pay process in Acumatica encompasses four phases and twelve unique steps, from item definition and supplier management to financial reporting and business analysis.

Chart of P2P Process

Phase I: Preparation

  • Item Definition
  • Supplier Management
  • Replenishment Set Up

Phase 2: Procurement

  • Purchase Requisitions
  • Purchase Orders
  • Receipt of Goods and Put-Away

Phase 3: Payment

  • AP Invoices Automation
  • AP Bill Creation
  • AP Payment Processing

Phase 4: Process Improvement

  • General Ledger
  • Reporting and Analysis
  • Related Processes

Learn more about Acumatica’s agile procure-to-pay process.  

Material Requirements Planning

Another feature that medical manufacturers rely heavily on is Acumatica’s MRP capabilities. Acumatica has a built-in Material Requirement Planning (MRP) engine to give you greater transparency into your contract manufacturing activity.  This system will suggest purchase, production, and transfer orders to meet forecasted demand, improve customer service, avoid shortages, and reduce inventory. Put artificial intelligence and machine learning to work where you need it most.

Key benefits include:

  • Improved Profits: Time-phased material planning ensures materials are purchased just in time for manufacturing. Critical material reports and exception messages help planners to respond to real-world changes impacting demand and production schedules.
  • Maximize Utilization: Accurate material plans ensure that material is available for production. This improves resource scheduling to maximize machine, work center, and labor resources.
  • Manage by Exception: Monitor material plans, material shortage reports, and production from a real-time dashboard. Drill-down to manage material plans using exception messaging to keep production running at peak performance.

Learn more about Acumatica MRP, download the datasheet:

Galeforce Consulting Partners

Accountability. Access. Answers. Give us a call at 1-833-432-7278 and find out more about Acumatica for your startup business. The GFC team brings with it more than 200 years of real-world professional experience, allowing our consultants to draw on real world experience to understand your unique situation. From implementations of well-known ERP solutions to custom product-agnostic applications used by billion-dollar wealth management and financial services firms, our needs-first process empowers us to recommend the tool that works for you.

GFC provides solutions ranging from complete Application Implementations to Custom Development and Business Intelligence solutions to Business Consulting Services. GFC utilizes industry standard tools including Acumatica Cloud ERP, Microsoft Dynamics SL, GP and CRM, Sage MAS500, Microsoft SharePoint, Microsoft SQL Server, Visual Basic, Microsoft SSRS, and several other tools and technologies that are appropriate for the engagement at hand.


Increase Business Value with an Agile Procure-to-Pay Process

Increase Business Value with an Agile Procure-to-Pay Process

Manufacturers and distributors are always looking for ways to reduce spending and streamline efficiency. Taking a closer look at your procure-to-pay process and adding automation might be just the thing you need. Sure, it’s usually more sophisticated than simple automation tactics, but with modern systems, the built-in business intelligence, machine learning, and configurable workflows can harness the power of technology for your business.

Minimize delays, improve cashflow, do more with less staff, and increase the value of your business. Download this solution brief for manufacturers and distributors on Automating Procure-to-Pay with Acumatica.

Procurement is a Sophisticated Process

We agree: a lot goes into purchasing. It’s not just a quick email or phone call to get the materials your business needs.  How do you handle all these procurement details now? After asking “what are my needs?  What materials do we need to be successful?” there comes:

  • Creating an official purchase requisition with detailed material needs
  • Management review of purchase request
  • Negotiating purchasing terms and contracts
  • Getting vendor quotes. Do they fit your needs?
  • Budget approval. Getting the budget approved, which can take multiple emails and calls
  • Then once approved, ordering the supplies
  • Receiving, storing, and organizing the supplies ordered
  • Matching the invoice to the purchase order and receiving report, making sure there are no missing items or errors
  • Paying the invoice
  • Maintaining organized and accurate records so you have the history at your fingertips.

And more, depending on your business. There are a lot of moving parts and pieces.  It’s not a simple task.  To be efficient, you need a system that is organized, collaborative, and reliable.  A system that can keep this process running smoothly and can eliminate complexity.

Which system should I choose?

Manufacturers and distributors can reduce costs and increase profits by squeezing inefficiencies out of every stage of the procure-to-pay routine. If your company is looking for a way to get started with automating the process, here are some things to consider when choosing the right system to fit your business.

Is the Process Automation Complete? There’s a lot of software to choose from, but the software should easily include all the steps involved in the process.  From initiating orders and collecting supplier quotes to the receiving process.

Vendor management is key. Make sure the system includes steps for vendor bidding.  You will get the best price when you include multiple vendors in your bidding process, but to save time, sometimes staff will cut corners and only include vendors they are familiar with.   By automating this step, you can gather more bids in less time—and end up with the best possible deal for your company.

Streamline the approval process. Making this process easy for an ever-increasing mobile workforce will eliminate delays, thus increasing productivity. Make sure that with your new system you can configure workflows to automatically alert each of your decision-makers when their approval is needed.

Solid audit trail. As your business grows, you need easy access into your financial controls. Who initiated that $10,000 purchase? What was its purpose? Who approved it? Who received the goods?  You don’t want to scramble when auditors and shareholders are asking these questions.  Or worse, having to dig out paper trails of information.  Have all your information at your fingertips in one complete system.

Integration with other departments and systems. Your purchase requisition software is only good when it’s a complete picture. Make sure other departments such as service, sales, shipping, receiving, warehousing, and even your management team can see status of procurements on their dashboards, aiding them in their decision-making capabilities.

Acumatica for Procure-to-Pay Automation

Our choice for the procure-to-pay process is Acumatica’s 12-step automation process because it is built on modern technology and flexible for all your business needs.

“With Acumatica, we can double the size of the business without doubling the space and the people because we have power in the information. We can work more logically, provide better service, and save millions in labor by not having to double the staff size.”  BEN LEINSTER, CEO AFF|GROUP

Acumatica includes all the tools manufacturers and distributors need on one single platform; it’s designed for businesses looking to streamline their procure-to-pay process and provides all the necessary visibility into your purchasing functions so you can make smarter decisions. Here is a detailed look at what Acumatica built for distributors.

Phase 1:   Preparation

  1. Item Definition
  2. Supplier Management
  3. Replenishment Setup

Phase 1 Preparation

Phase 2: Procurement

  1. Purchase requisitions
  2. Purchase Orders
  3. Receipt of Goods and Put Away

Phase 2 Procurement

Phase 3:  Payment

4.  AP Invoice Automation
5.  AP Bill Creation
6.  AP Payment Processing

Phase 4:  Process Improvement

7.  General Ledger
8.  Reporting & Analysis
9.  Related Processes

Learn more about Acumatica’s procure-to-pay automation process in this free solution brief download: Automate Procure-to-Pay with Acumatica