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10 Reasons to Upgrade to Modern Construction Software vs. Staying on Your Legacy System

10 Reasons to Upgrade to Modern Construction Software vs. Staying on Your Legacy System

Your legacy software has gotten you this far. But if your company is ready for a new level of profitable growth, it’s time to transition to a modern construction cloud software solution that can support you all the way. Acumatica Construction Edition is full-featured construction accounting software that helps you connect your field and office teams, improve margins and streamline your most time-intensive processes.

“We had been using a legacy construction accounting software package when we found Acumatica Construction Edition, and it is a perfect fit.”

Ron Fairchild, Chief Financial Officer, Texas Scenic Co.

Here are 10 ways in which Acumatica Construction Edition—a cloud-based solution— delivers greater value than the typical legacy system.

  1. Intuitive: It’s easy to learn and use.  Connect everyone across your organization with the same information, which encourages collaboration and improves accuracy.
  2. Universal Accessibility: Acumatica let’s you access the system from any device, anytime, anywhere.  Supports employees who are working in the field or at a customer site.
  3. Customer and Service Management: Displays real-time data on all customer activities, including customer contacts, quotes, orders, invoices, payments, support cases, and service calls.
  4. Role-Based Dashboard: Delivers real-time visibility into the state of your business by construction role to the right stakeholders at the right time. A self-service dashboard, with drill-down into details, provides comprehensive insights into business performance.
  5. Adaptable Workflows: Automates, controls, and streamlines accounting and back-office construction processes to reduce the burden for accounting, operations, and front-office staff throughout your organization.
  6. Unlimited Users: Let’s employees access the information they need without requiring additional user licenses.
  7. Extensive Integrations: Integrates with leading applications such as Procore, ProEst, and DocuSign.
  8. Low Total Cost of Ownership (TCO): Reduces the total cost of ownership over the foreseeable lifetime of the product (at least 3-5 years), including licensing.
  9. Software Enhancements: Enhances the current software based on customer needs, and develops and adopts new technologies to further streamline customer operations.
  10. Free Training: Experience free online training and built-in User Guide for self-paced learning.

Acumatica LogoWhy Acumatica?

Acumatica puts everything at your fingertips, saving you time and effort at every turn. Whether you are a general contractor, subcontractor, specialty contractor, homebuilder, or land developer – you can rely on Acumatica’s true cloud construction software to handle accounting, project management, payroll, inventory, service management, CRM and mobile – in one cohesive solution.

Accounting: Complete Control, Maximize Profitability

Maximize project profitability, lower risk and easily manage financials. Acumatica Construction Edition allows you to accurately forecast and manage job costs, profits, cash and taxes.

Project Management: Focus on the Project, Not the Paperwork

Stay on top of every project and budget with real-time information at your fingertips. With Acumatica Construction Edition you’ll make decisions more effectively and easily manage and track all daily activities, issues, changes, project documents, and job costs from one central area.

Acumatica Screens

Payroll: Easy-To-Use and Reliable

Simplify payroll setup, processing, and reporting by managing your payroll in-house. Easily capture time and track labor rates for certified and union payroll projects and more. Give employees access to enter time from anywhere eliminating late timecards, costly mistakes, and duplicate data entry.

Inventory: Inventory Management Made Simple

Control system-wide inventory to manage your distribution process efficiently and without losing track of costs. Easily manage inventory delivered to your project with the flexibility of using project sites as distribution hubs.

Service Management: Increase Field Service Productivity

Streamline processes, reduce response times and costs for your field service team resulting in increased customer satisfaction and revenue. Acumatica’s Service Management provides a complete set of functionalities for your field service operations.

CRM: Communicate with Customers, Grow Your Business

Customer Relationship Management was built into Acumatica from the very beginning. From marketing, quoting, and sales to delivery and post-sales support, customer information is always up-to-date and accurate.

Mobile: Connect Your People and Projects

Your employees will thank you for having access from a smart phone or tablet to complete their tasks. Productivity will increase making your construction projects run even more smoothly.

True Cloud Construction and Accounting Software

With today’s complex construction business needs, it’s essential to have a modern software solution that you can always rely on. True cloud construction software saves you time and money while maximizing profits.  With a modern cloud system, you don’t have to pay upfront for hardware and maintenance and you can easily add computing resources on demand.  Additionally, you get state-of-the-art security for your data with cloud software.  Full-time, highly experienced security professionals are guarding your business data.  Data is backed up regularly, on a series of distributed servers, so that it will still be available in case of a disaster.

GFC Paint BrushReady to Team Up with Galeforce Consulting Partners?

Ready to learn how Galeforce Partners can help take your construction company to the next level?  We have partnered with construction firms of all sizes and can provide the critical solutions to drive growth and future-proof your operations. Contact us today, and learn how we can partner with you.

5 Signs You Need a System to Connect Your Construction Business

5 Signs You Need a System to Connect Your Construction Business

Eliminate Silos, Improve Collaboration, and Increase Project Success with Acumatica, the Cloud ERP

Many construction businesses don’t have the right tools in place for good collaboration and sharing information between departments.  This results in poor project outcomes, going over budgets, not being able to manage change, and not staying within timeframes.  These firms are working with disparate systems, causing organizational silos and departments not knowing how it impacts the business.

Does Your Business Have Silos?  5 Things to Look for…

  1. Information doesn’t flow smoothly across your organization—and your entire business suffers as a result.
  2. It’s difficult to determine which projects are profitable.
  3. You worry about lack of visibility on labor costs—one of the most expensive variable components of a project.
  4. You have numerous external systems that don’t integrate, resulting in manual data entry and the errors that go with it.
  5. You’re running older technology that limits transparency, access, and process improvement.

In a recent study, construction firms reported they use, on average, six to ten software applications along with their main accounting system.  Most of which have little integration with each other.

The Dangers of Silos in Your Business

Many businesses suffer from disconnected systems due to their legacy software.  For example, departments might be using different spreadsheets, or stand-alone applications to complete their tasks.  Does your business use different software for estimating, accounting, project management, bid management, and project scheduling?

What about reporting.  Are you getting instant reports with ALL the data?  If you have to pull reports from multiple systems and then collate them together, you’re not only wasting time but also leaving your business prone to errors.

Disconnected ERP ComponentsBy having all these different systems, it causes silos of information.   These silos become a problem because teams develop tunnel vision and only focus on their own functional areas.  They lose sight of the big picture and never think about how their work affects other people in other departments.  With this sort of communication breakdown, dysfunction is soon to follow on multiple levels.

Additionally, for construction firms, having information in multiple disconnected systems causes all sorts of problems when we talk about a smooth customer experience.

There are few things more frustrating to a busy construction professional than using software that doesn’t provide a single customer view and real- time insights. Unfortunately, most customer experience teams have no way to arrive at a single customer view—and without this, they can’t fully understand each customer and provide them with a personalized experience.

Move to the Connected Cloud

Welcome to modern ERP.  Cloud ERP solutions give you a complete end-to-end solution.  You gain a single source of data for your business.  Everyone from field techs to accounting has access to real-time information they need, including customer data.

With a connected cloud solution, you can:Connected ERP Components

  • Connect your accounting with your construction business.
  • Generate reports showing the percentage completed for projects.
  • Calculate material and labor costs and generate a bill of materials.
  • Track projects from start to finish while maintaining document control for change orders and other documents.
  • Track inventory and help with your service business in scheduling, dispatching, and managing work orders.

Imagine your construction business having exchange of information between office employees and people out on job sites.  When remote employees uses the mobile app and makes changes to RFIs, timecards, or project issues, the system automatically updates and syncs back to the system.  Your entire workforce has access to the information the moment it changes.  You can rest assured that important issues can be addressed immediately, before they cause costly delays.

Learn more about Acumatica and how this right-sized, right-priced, full featured ERP solution can help your construction business make money and keep customers happy.

Download a short 3-page article on why you need a connected system for your construction business.

Acumatica vs. Sage for SMBs

Acumatica vs. Sage for SMBs

Overview

Choosing the right ERP solution for your business is a crucial business decision. Most ERP solutions cover the basic needs of financials but if you’re in the manufacturing, distribution, or construction industry, we find that for a lot of people, it comes down to choosing between Acumatica or Sage. Besides a full list of functionalities, our clients are primarily concerned about the “real” total implementation cost (TCO), vendor reliability, and user reviews. Let’s take a closer look at how Acumatica and Sage compare.

AcumaticaAcumatica Logo

Over the past decade, Acumatica has become a major player in the ERP space for all types of small and mid-sized businesses. Built on a true cloud architecture, Acumatica ERP provides the best business management solution for transforming your company to thrive in today’s economy. Whether manufacturing, construction, or distribution, everything integrates on one, single platform with open architecture for rapid integrations, scalability, and ease of use.

  • Unlimited user license model – pricing is on the level of transactions you process.
  • True mobile-ready platform – resizes automatically depending on mobile device.
  • Easy and powerful built-in reporting tools – KPIs, dashboards.
  • Scales as you grow, can easily be the last ERP you need. Acumatica calls this “future-proof”, and we agree.
  • Award-winning, intuitive interface, with familiar ribbons and buttons that your team is able to use from day one.
  • Low code/no code customizations, for users at every technical level from newbie to expert.

Sage

Sage products have been around for a long time.  They are traditional (legacy) ERP solutions for small- to mid-sized companies. Sage 100, Sage 300, and Sage 500 each have its own feature set, and each is targeted for a specific market segment. Sage products have a long history and can offer adequate functionality for small- to mid-sized businesses. However, when comparing to a modern-day ERP solution like Acumatica, there are a few significant drawbacks:

  • Sage licenses are priced per user, which becomes expensive for growing businesses.
  • Sage solutions were built using an older system architecture. This becomes a problem in scenarios designed for the latest technologies, including cloud deployment options, customizations using current development tools, and integrations with CRM and other external software applications.
  • All of the Sage products were developed independently on different platforms, meaning there is no direct or easy way to migrate from one product to another.

Total Cost of Ownership

The real cost of ownership (TCO) of any ERP solution looks at the cost involved from software licenses, subscription fees, software training, data migration, customizations, hardware if needed, maintenance, support, and other related services.  When calculating the TCO it is important to make sure you discover any “hidden costs” as well.  Depending on your needs these numbers can vary greatly.

A few areas that are notorious for incurring additional costs:

  • Internal resource costs – how much time your team (and you) will need to devote to making this implementation a success. This is easily the area clients neglect to calculate most often.
  • Testing – another huge area that clients often downplay, just because it often isn’t fully explained and planned. Testing is imperative to getting the most of your ERP investment – don’t skimp here.
  • Process analysis and improvement – if you are investing in a new system, don’t clog it up with old, manual work-arounds. Just because you’ve always done it “this way” doesn’t mean you have to keep doing it that way! Take the time to optimize your operations.
  • Integrations – really good ERP implementers have learned by experience that the better your integrations, the better your insight into your business. Do yourself a favor and list every single service, software and solution you use, from A to Z and ask if you’d be well-served if this system talked to your ERP. It will save you tons of time and headaches down the line.

These are just a few areas where hidden costs can lurk. Make sure you are working with a team that can ferret out all the items that can come back to bite you.

Let’s take a closer look at Acumatica and Sage features and functions for a true comparison.

Acumatica vs. Sage Functionality

Functionality Acumatica

Sage

True cloud (built for cloud)

“True cloud” means all functionality is accessible through the internet using a standard browser without the need for any software installation on the user’s device and no additional software licensing required. The bulk of the Sage product line uses older software development practices and platform architecture. These products were built for on-premises deployments and retrofitted for the cloud. Moreover, these products suffer from being unable to match the level of speed, functionality, and ease of use offered by a true-cloud platform. Acumatica was designed to leverage the capabilities of cloud computing and can run equally on-premises or in the cloud. You can even switch between the deployment models as well.

True mobility (supports all devices with no special apps)

Out-of-the-box, Acumatica can be accessed on the device of your choice. Acumatica is built to resize every page and every screen to whatever device you are using. Every screen has the same information and flow, whether it is on a PC, tablet, or phone. Sage online products support browser access on multiple devices, but the web pages do not automatically resize to accommodate mobile devices.

Flexible licensing options

Both products are available through subscription licensing. Sage allows licensing based on user count, using either concurrent or named user licenses depending on the specific product. Acumatica offers a choice of licensing options and charges based on the resources needed – not by user – so your business is not penalized for growth.

Multiple deployment options

Sage and Acumatica can support deployments on-premises, cloud, or hosted. Most Sage products cannot be deployed as true cloud because of their legacy architecture. This affects their accessibility, support costs, scalability, and functionality. Cloud-native Sage products (e.g., Intacct and X3) cannot be deployed in a private/hosted nor on-premises model.

Scale as you grow

Download the Comparison

Download this free report from Info-Tech. Use it to figure out which vendor is a better fit for your business.  The report directly compares Acumatica to Sage based on the most important criteria for SMBs.

Find out how Acumatica and Sage compare in categories such as:

  • Satisfaction of cost relative to value
  • Quality of features
  • Continual improvements
  • Net Emotional Footprint
  • The respect these vendors show to customers

Next, give us a call at 1-833-432-7278 to answer all your ERP questions.  Our team of certified specialists are here to help you.

5 Construction Trends that Will Make You Consider a New ERP Solution

5 Construction Trends that Will Make You Consider a New ERP Solution

There are numerous reasons a construction business might want to consider a newer, more modern ERP solution.  Nowadays, small to mid-sized businesses are looking to digital software to stay competitive with the big dogs, while also remaining in regulatory compliance.  An ERP solution, like Acumatica is designed just for that, while at a price point more manageable for smaller construction firms.

There are many other advantages to an ERP solution.  Benefits include:People Working

  • Mobile access – anywhere, anytime
  • Automation
  • Artificial intelligence
  • Reducing IT and administrative costs
  • Reducing labor costs
  • Real-time reporting

Businesses in the construction industry are steadily growing, as are cloud-based, ERP solutions.  More and more smaller construction firms are staying competitive and meeting customer demands with the features a new ERP system provides them. This is especially important, because as the industry shifts and changes, your systems need to evolve with it. Here are five trends to watch – can your system keep up?

5 Construction Trends in 2022

  1. Greener Methods: Customers and clients are paying closer attention to the environment, climate change, and ultimately your construction methods.  They want to know your products and services are environmentally friendly.  Not everyone needs an expensive fully-sustainable eco-friendly building, but affordable environmentally conscious options will win over old methods.
  2. Modular and Pre-Fabrication:  Modular and pre-fab construction has steadily increased over the years and continues on the upward trend.  These labor- and time-saving methods (fabricating and assembling repeatable building components in the shop, shipping or transporting them to the location and doing assembly onsite, etc.) has saved construction business costs year over year.  With a modern ERP solution, tracking this process has become a simple, 1-click activity.
    Modular Graph
  3. Alternative Materials: With the supply chain problems and rising costs of materials, everyone is looking for more cost-effective ideas for construction.  One idea was to use different or modern building materials.  Some businesses have tried 3D printing, self-healing concrete, laminated lumber, and others.  The 3D printing has had success and is expected to grow into one of the top technology trends in construction over the next five years.
  4. Automation: Overcoming rising costs, labor shortages, compliance and regulatory demands, more and more construction businesses are looking to ERP solutions to help automate tasks and activities. Not only does it need to be your one-stop for all financial information, it should connect projects, inventory, and all customer data giving your employees real-time information anytime and from anywhere.
  5. Increased Efficiency: All businesses, not just the construction industry, are looking for ways to boost efficiency.  With a modern, cloud-based ERP solution, companies are reporting they are gaining efficiency in every area:  Streamlining interactions so there are fewer meetings, providing a “single source of truth,” connecting to mobile devices, automating scheduling and messaging, and giving project managers access to real-time information so they can reallocate resources and keep a project on-time and on-budget.

Cloud Software for Your Construction Business

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Stay agile, gain a competitive advantage, implement the proper foundation for your construction business. Galeforce Consulting Partners can help take your construction business to the next level.  We offer the best solution for construction management: Acumatica, the Cloud ERP.  Give us a call and see how we can help decrease costs, increase efficiency, and grow your business.  Lean more here.